When you log in to DMPonline you will be directed to the 'My Dashboard' page. From here you can edit, share, download, copy or remove any of your plans. You will also see plans that have been shared with you by others.

Create a plan

To create a plan, click the 'Create plan' button from the 'My Dashboard' page or the top menu. Select options from the menus and tickboxes to determine what questions and guidance (e.g. from the applicable funder) you should be presented with. The primary research organization for Radboudumc users is “Radboud University Medical Center (Radboudumc)”, and the primary funder organization can be entered, if applicable. PLEASE NOTE that ZonMw and NWO approved our Radboudumc institutional template so in their case leave the primary funder organization field blank and checkmark the field beside: 'No funder associated with this plan or my funder is not listed'. The system then automatically uses the general Radboudumc institutional template! Confirm your selection by clicking 'Create plan'.

Write your plan

The tabbed interface allows you to navigate through different functions when editing your plan.

  • The 'Project details' tab includes basic administrative details, tells you what sets of questions and guidance your plan is based on.
  • The 'Contributors' tab lists the project's Principal Investigator(s) and those responsible for data management.
  • The 'Plan overview' tab gives you an overview to the questions that you will be asked.
  • The following tab(s) present the questions to answer. There may be more than one tab if your funder or institute asks different sets of questions at different stages e.g. at grant application and post-award. The Radboudumc Data Management Plan consists of two tabs: the “Full DMP” tab (mandatory for all), and the DMP Local Feasibility (approval Executive Board) tab, for WMO research only.
  • The 'Share' tab allows you to invite others to read or contribute to your plan and define your plan visibility. Default all plans are set Private.
  • The 'Download' tab allows you to download your plan in various formats. This may be useful if you need to submit your plan as part of a grant application or if you specifically apply for approval from the Board of Directors (“Lokale uitvoerbaarheid”) for WMO research.

When viewing any of the question tabs, you will see the different sections of your plan displayed. Click into these in turn to answer the questions. You can format your responses using the text editing buttons.

Guidance is displayed in the right-hand panel. Click the '+' symbol to view this.

Remember to 'save' your responses before moving on.

Add research outputs

Using this feature you can:

  • Enter a data type (e.g. dataset, software, image, etc), size of output and other information, for example, whether it contains sensitive info or not, what the initial access level will be (e.g. open, restricted, closed) and the anticipated publication date.
  • Select the repositories you intend to preserve the data object in (e.g. Dryad, Zenodo). List of repositories comes from the RE3DATA registry.
  • Select metadata standards (e.g. Dublin Core). Options come from the RDA Metadata standards catalog.
  • Select an appropriate licence. Options come from the SPDX license registry.

Fields such as repositories, metadata and licences are machine actionable, while fields such as data type follow glossaries in established RDM resources such as DataCite and the RDA metadata.

The information you enter here will provide your organisation with statistics on data generated by its users, e.g. how much data containing sensitive information is generated, where it is stored, size, etc.

This feature may be optional. Please contact your research support office to know more.

Share plans

Insert the email address of any collaborators you would like to invite to read or edit your plan. Set the level of permissions you would like to grant them via the provided options (co-owner, editor, read only) and click on 'Submit'. Adjust permissions or remove collaborators at any time by pressing 'Remove'.

The 'Share' tab is also where you can set your plan visibility.

  • Private: restricted to you and your collaborators.
  • Organizational: anyone at Radboudumc can view your plan.
  • Public: anyone, from any institute, can view your plan in the Public DMPs list.

By default all new and test plans will be set to 'Private' visibility. 'Public' and 'Organizational' visibility are intended for finished plans. You must answer at least 50% of the questions to enable these options.

Download plans

From here you can download your plan in various formats. This may be useful if you need to submit your plan as part of a grant application. Choose what format you would like to view/download your plan in, select the phases and components that are applicable and click on 'Download Plan'. You can also adjust the formatting (font type, size and margins) for PDF files, which may be helpful if working to page limits.

Useful resources on Data Management Planning

Example Data Management Plans

  • RIOjournal Data Management Plan collection [webpage]
    A selection of DMPs published in the Research Information and Outcomes journal.
  • Further examples are available on the DCC website. [webpage]
  • Example DMP's of the Radboudumc institutional template will follow – when you visit this website again, please keep an eye on this tab.

Useful guides on Research Data Management in general

  • Radboudumc - Standard Operating Procedures (SOP) Datamanagement Scientific Research [webpage – intranet Radboudumc]
    The SOP presents the minimal requirements for data management processes and helps you optimize your data management process during all phases in research. For each phase, the relevant data management procedures are listed. The SOP applies to all scientific research (both WMO-obligated, non-WMO-obligated and non-human).
  • Research Data MANTRA [online resource]
    An online training course designed for researchers or others planning to manage digital data as part of the research process. The course includes a number of software practicals on using SPSS, R, ArcGIS and NVivo.
  • Managing and Sharing Data: best practice for researchers [PDF, 36 pages]
    A guide by the UK Data Service covering a range of topics including data formats, documentation, ethics, copyright and data sharing.
  • How to Cite Datasets and Link to Publications [PDF, 12 pages]
    A guide by the Digital Curation Centre giving practical guidelines on how to cite data and the different tools and infrastructure that can be used to support data citation.
  • How to License Research Data [PDF, 16 pages]
    A guide by the Digital Curation Centre that outlines different types of licenses, the pros and cons of each and how they can be applied.
  • How to Appraise and Select Research Data for Curation [PDF, 8 pages]
    A guide by ANDS and the Digital Curation Centre on how to select which data to keep for long-term preservation, sharing and reuse. The guide puts forward several criteria to aid selection decisions.